Employment

Expiration Date: 01/31/2025

Job Summary:
The Clarksville Police Department is looking for a focused and detail-oriented individual to fill the position of a part time Records Clerk. The Records Clerk position exists to provide support to the police department administration, criminal investigation division, and patrol division. This position is responsible for clerical and technical work in coding, reporting, filing and researching police records and police related data; also completes related work as required. Work is performed under the general supervision of the Office Manager.

Essential Functions:
Employees in this position perform a variety of specialized clerical and public contact work involving reading, analyzing and preparing police records and reports, preparing and maintaining the CPD Records Management System as it relates to State of Indiana Public Records Law, and the Freedom of Information Act. The records clerk assists the public and other police agencies by providing data. This candidate must be able to clearly communicate and follow verbal and written instructions, learn departmental objectives, policies, and terminology as well the policies and procedures of the Town of Clarksville.

Duties and Responsibilities:
The records clerk will perform the full scope of duties required of the records division personnel within the Police Department. These duties include but are not limited to:
– Responsible for reviewing, coding, and submitting police records into the Records Management System for all accident, case, and arrest reports.
– Processing, filing, maintaining, retrieving, researching, and distribution of police reports and related confidential information. This person must exercise good judgment in handling, processing, and supplying information to the public, sworn officers, and other law enforcement agencies.
– Maintain IDACS Certification; every two years. (Indiana Data and Communications System)
– Answering inquiries via telephone, email, mail, and fax which typically involves locating records, explaining procedures to the public or providing information to other law enforcement agencies.
– Handling a public counter which involves processing public records requests, tow releases, gun permit applications and collecting fees for various services provided.
– Ability to establish and maintain positive effective working relationships with associates.

Minimum Requirements:
– Hold a High School Diploma or GED and any combination of training, and experience equivalent to 1 – 2 years of general clerical work.
– Obtain IDACS certification; offsite training provided Clarksville Police Department.
– General knowledge of modern record keeping procedures and practices, some knowledge of police forms, police terminology, ability to type and enter data accurately at a reasonable rate of speed, previous exposure and ability to operate modern office equipment and machines, and software applications.
– Because of the safety and/or security sensitive nature of this classification, individuals shall be subject to a thorough background check and a pre-employment drug screen as outlined in the Town of Clarksville’s policy and procedures handbook.
– Candidates who are bilingual in English and Spanish are desired.

Applications can be obtained here or through the Human Resources.  The submission deadline is January 31, 2025 and should be submitted to:

Amy Schoenbachler
Human Resources Director
Town of Clarksville
2000 Broadway, Suite 206
AmyS@townofclarksville.com